Example, Personal Reasons, Free Template

If you have made the decision to leave your current job, you have to let your employer and your team know. 


A letter of resignation is formality that Human Resources would like to keep on file. You’ll be stating in writing that you’ll be resigning from your current position. It will go on record at the company, which serves as a permanent document that you are choosing to voluntarily leave your employment. And it may facilitate things in case you decide to return to the organization in the future.


  1. In order to do it like a professional, it is recommended that you write a letter of resignation that is short and to the point. It is not necessary that you go into detail about why you're quitting your job or what you'll be doing next.
  2. Indicate your last day of work, usually two weeks after the date of the letter or it could be longer if your company requires more notice.
  3. Even if your not leaving on good terms, try to find something nice to say. Express gratitude and appreciation for the time and opportunity you have been given.
  4. Don’t forget to include your contact information in case they need to get in touch with you with any questions that arise after you leave.
  5. When you work in the same building as the recipient of the letter of resignation, the best practice is to hand-deliver it. If not, you’ll have to mail it or send it via email.
  6. Keep a copy of the letter for your records, you never know if you may need it later.

Below is free simple resignation letter example. 

Feel free to modify our free simple resignation letter example to perfectly fit your needs. You can add a text box, change the fonts and colors and write a personalized message for a more personal touch. 


  • Your Name
  • Your Address
  • Your City, State Zip Code
  • Your Email
  • Your Phone Number


  • Name
  • Title
  • Organization
  • Address
  • City, State Zip Code

Dear Mr./Ms. __________________________:

I am writting this letter to inform you that due to personal reasons, I will be resigning from my position as _____________ for the _____________________________ Company.

My last day will be two weeks from today, effective on the  _____ of ________________, _____.

During all the time working with the team I have truly enjoyed our interactions and will miss the experiences and friendship.

I am truly grateful to you and all my collegues for the support and the opportunities that you have provided me when I was a member of this organization and I wish all of you continued success.

Please let me know if during this transition I can be of any assistance. I’ll be glad to help facilitate the passing of my responsibilities to my successor.



Your Signature 


Your Typed Name

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letter of resignation
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